Legion hall booking system & website software
Take rental requests online, send invoices, accept payments and run your branch's website — all from one platform that's easy for a volunteer executive to manage. Built for branches of the Royal Canadian Legion, and it works just as well for ANAVETS branches, veterans' halls and community halls.
★ 4.8 on Trustpilot-
BOOK-88625 May 26PendingPepperton LegionTom Hartley28 May 2609:00–10:00
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BOOK-88519 May 26ApprovedDarts LeagueMonthly walk4 Jun 264 Jun – 27 Aug 26
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BOOK-88419 May 26DeclinedHelen VossGolden wedding party13 Jun 2618:00–23:00
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BOOK-88318 May 26ApprovedLittle Acorns PreschoolSchool-term mornings3 Jun 263 Jun – 26 Aug 26
A calendar everyone can see.
Display availability for your hall. Public events (trivia nights, fairs, open classes) show their full title so visitors can spot what's on; private hires appear simply as ‘booked’, so renters can see availability without exposing personal details.
- Separate colours per room (Hall, Meeting Room, etc.)
- Block out for maintenance & holidays in seconds
- Set up repeat bookings for regulars (yoga, cribbage, ...)
A proper website for your hall — free hosting included.
No theme files, no FTP, no third-party hosting bill. Click any element on your hall's homepage to edit it — the welcome message, the photo of the kitchen, the list of facilities. Your hall, your words. It's powered by our Legion hall website builder.
- Free hosting on secure servers, included with every plan
- Works with custom domain names (yourhall.org)
- Promote community groups and share local news
Welcome to Pepperton Legion
A central meeting point for residents and local groups. Hire the hall for wedding receptions, birthday parties, fitness classes — or just pop in for the weekly craft group.
You're always in control.
Using LemonBooking, you can set up an online hall booking form that matches your current workflow — including requiring customers to make booking requests that need to be approved by staff. You're never going to be stuck with a booking that you can't accommodate at your Legion hall.
Automated notifications
You can set up the booking system to automatically notify you each time a customer submits a booking request so you can respond promptly.
Flexible calendar settings
You can choose how soon and how far ahead customers can make booking requests, and you can easily block out days where you know you won't take bookings (e.g. Christmas).
A printed rota for the key-holder.
Not every volunteer wants to log in to check what's on. Print a tidy weekly rota for whoever holds the key, unlocks for the cleaner and sets out the chairs — pin it by the door and everyone's on the same page.
- One-page weekly PDF for the noticeboard or kitchen fridge
- Shows each room, the times, who to call and any setup notes
- Have it emailed round the executive automatically each week
| Day | Time | Room | Group | Notes |
|---|---|---|---|---|
| Mon | 18:00–19:30 | Main Hall | Beavers & Cubs | Chairs stacked to the side |
| Wed | 10:00–11:30 | Main Hall | Toddler group | Soft-play mats from store |
| Fri | 19:00–22:00 | Main Hall | Whist drive | Card tables out |
| Sat | 12:00–17:00 | Main Hall | Adeyemi christening | Buffet tables — no alcohol licence |
| Sun | 11:00–12:30 | Meeting Rm | Art club | Easels in the store cupboard |
Invoicing and online payments.
Give your volunteer treasurer an easy life. The moment a hall booking is approved, the system raises a clear invoice with your hall's logo and your own sequential numbers. Renters settle up by bank transfer — or by card if you allow it — and the whole lot reconciles itself.
- Simple, clear layout with GST/HST details only when needed
- Add payment links so customers can pay online
- Friendly automated reminders for overdue invoices
- Syncs with Xero, QuickBooks and Sage
Pepperton, GL2 4XY
| Description | Qty | Rate | Total |
|---|---|---|---|
|
Main Hall hire
Sat 14 Mar · 2–5pm · christening party
|
3 hrs | $30.00 | $90.00 |
Works with your bookkeeping software Works with the bookkeeping software you already use
Members' rates and everyone else.
Most halls charge locals less than outside bookers, and give regular community groups a lower rate again. Set up booking groups (Resident, Charity, Business and so on) and our Legion hall booking software applies the right price automatically — no discount spreadsheet, no sums on the back of an envelope.
- As many booking groups as your hall needs.
- Charge more for evenings and weekends than weekday daytimes.
- Each renter only ever sees the rate that applies to them.
| Group | Mon–Fri day | Mon–Fri eve | Sat & Sun |
|---|---|---|---|
|
Resident
Member of the branch
|
$16 | $20 | $25 |
|
Charity
Requires CRA registration number
|
$20 | $24 | $28 |
|
Business
Commercial renters
|
$32 | $38 | $45 |
That special rate for the pre-school.
Do you have a long-standing deal with the local pre-school? Has the Ladies Auxiliary paid the same rate since 1995? Pin a private price to that one renter — it only shows when they log in, and never appears on the booking form for anyone else.
- Override the group rate for a specific customer.
- Only visible to that customer when they log in.
- Apply an end date for fixed-term deals.
- Applies to
- Main Hall · Mon–Fri 9am–12pm
- Effective
- From 1 Sep 2025 · Until 31 Aug 2026
- Visible to
- Cricklade Pre-school login only
Support that survives an executive handover.
Executives change, and the new secretary inherits the bookings. We set the hall up with you at the start and we're an email away whenever someone new takes over, so the handover never leaves anyone stuck. Expect a reply from a real person within one or two working days.
- We do the initial setup & configuration with you
- Email support for whoever's on the executive this year
- Self-serve help centre, YouTube videos & guides for new volunteers
- Screensharing for Gold plan customers
Hi! We've just gone live with online bookings. How do I set up our yoga class so it repeats every Tuesday during term — but skips the March break week?
Hi Sarah — lovely to have you up and running! Quickest way: save the yoga class as a weekly repeating booking so the whole term lands in one go, then open the March break week and remove that single Tuesday. There's a 90-second video attached — reply here if you get stuck.
Your data, looked after.
Your branch holds names, addresses and payment details for every renter on your books, so it is fair to ask how they are looked after. Everything is encrypted at rest and in transit, backed up daily, and never sold or shared with third parties.
Don't just take our word for it — read our reviews on Trustpilot.
Customer review from Trustpilot
“After a couple of months exploring the potential of the Lemon Booking system for handling bookings for our local village hall, we finally took the plunge in April 2024 and have never looked back. The system is not only very comprehensive, it is also extremely flexible, and the ability to customise it is one of its great strengths.”
Frequently asked questions
Anything we haven't covered, drop us a line.
Is there free Legion hall booking software?
There's a 30-day free trial of the whole system with no card required, but it isn't free forever — running and supporting a Legion hall booking system has real costs. Plans start at $360 a year and are pitched for small halls, and the trial lets your executive try everything before you commit a cent.
We're all volunteers with no IT person. Will we cope?
Yes. The system is built for branch executives, not technicians. We do the initial setup with you so nobody faces a blank screen, and admin and editor roles let two or three volunteers share the bookings without anyone needing technical know-how.
Can we charge members less than the public for hall rentals?
Yes. Set a member rate and a public rate on the same room, and pin a private rate to a particular renter where a long-standing arrangement differs from both. The right price is applied when the booking is made, so nobody has to remember who pays what.
How do renters pay for the hall?
Renters pay by cheque or bank transfer, or by card if you connect Stripe, Square, SumUp or PayPal — they just click the link on their invoice, with no account needed. Card fees go to the provider; we don't add anything on top.
Is there a Legion hall booking system app for our phones?
There's no separate app to install. LemonBooking runs in any web browser and the calendar and approvals work on a phone, tablet or laptop, so executive members can approve a rental from home. It updates instantly with no app-store downloads to manage.
Ready to try LemonBooking at your Legion hall?
30 days free. No card required. We do the initial setup with you so you're not staring at an empty system on day one.
Related pages
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Bronze, Silver or Gold. 30-day free trial, no card required. Try it today.