Conference & function room booking system.
Rent out your conference halls and function suites online — live availability, inquiry and booking forms, a deposit to hold the date and priced add-ons for catering, AV and staging. LemonBooking prices each request and chases the balance, so your team can get on with running the events.
Online booking & inquiry forms for conference rooms.
Publish a live calendar of every conference room and hall so customers can see the date is open and request a conference room booking online. Bigger events come in as a priced inquiry with the date, hours and attendee numbers, ready for you to confirm the detail and turn into a quote — no double-booked rooms, no back-and-forth to work out a price.
- Live availability for every conference hall and function suite
- Inquiries arrive priced, with attendee numbers and the date checked
- Approve, decline or hold from your inbox in one click
Function room rental for parties, receptions and celebrations.
Weddings, receptions, birthdays, retirement parties and wakes — our function booking system lets people book a function room online with the date, the times and the guest count in one flow. LemonBooking handles the function room rental from first inquiry to final balance, so every celebration is on the calendar and paid up.
- One flow for weddings, receptions, parties and wakes
- Capture the date, times, guest count and special requests
- Block out set-up and clear-down time around each event
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BlockedSet-up11:00–13:00
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Main eventCelebration13:00–17:00
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BlockedClear-down17:00–18:30
Deposits, invoicing & payments.
An event booking system allowing deposits means you can take a payment to hold the date and collect the balance later. LemonBooking raises professional invoices automatically, takes card payments online, applies your cancellation rules and chases what's outstanding — so event rental doesn't create a second pile of bookkeeping.
- Take a deposit to hold the date, balance due closer to the day
- Automatic invoices with payment links and reminders
- Your own cancellation and refund rules applied automatically
- Rental total $1,280
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$320 paidDeposit · 25%Paid 14 Apr · holds the date
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$960 dueBalanceDue 2 May · reminder scheduled
Equipment & extras, priced as you go.
Let customers add AV and staging, catering, room layouts and extra furniture to an event in the same flow. Each add-on has its own stock count, so LemonBooking stops two events claiming the last PA system — and you can rent out display screens and other hardware as priced extras too.
- Stock counts stop add-ons being double-booked
- Charge per event, per attendee, per day — or leave it free
- Offer room layouts — theater, cabaret, banquet — as options
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×1 $160AV & PA package2 of 3 available
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×1 $120Staging & lectern4 of 5 available
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×180 $1,800CateringPer attendee × 180
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Free —Banquet layoutFree · tracked only
Promote your rooms with a built-in website.
Sell the space before the inquiry even lands. Use the website editor to build photo-led pages for each conference hall and function suite, with capacities, layouts and rental rates — or embed the inquiry form in the site you already run. Every page and form meets WCAG accessibility standards.
- Drag-and-drop room pages with photos, capacities and pricing
- Embed the inquiry form straight into your current website
- WCAG-compliant room pages, calendar and inquiry form
<iframe src="https://yourvenue.com/rooms" width="100%" height="640" style="border:0" loading="lazy"> </iframe>
Customer review from Trustpilot
“It's a great system we use to manage room hires. The level of support has been fantastic, and continues to be so. They are super friendly and always willing to help with anything and will happily take on board any suggestions we have. The system is well laid out and easy to navigate and manage both administratively and as an end user.”
Frequently asked questions
Anything we haven't covered, drop us a line.
Can we take a deposit to hold a date?
Yes — take a deposit online to secure the date and collect the balance later, on a schedule you set. LemonBooking sends the payment link, chases the balance automatically and shows you at a glance what's still outstanding.
Can customers add catering, AV and staging to a booking?
Yes — offer add-ons such as AV and staging, catering, room layouts and extra furniture. Each has its own stock count, so the system prevents double-booking, and you can charge per event, per attendee, per day or leave it free for planning.
Can we take inquiries as well as instant bookings?
Yes — choose per room. Smaller spaces can be booked instantly, while larger conference halls and function suites can route through an inquiry form so you confirm the detail and quote before anything is committed.
Does it handle invoicing and card payments?
Yes — LemonBooking raises professional invoices automatically, takes card payments online and syncs the lot with Xero, QuickBooks and Sage, so event rental doesn't create a second pile of bookkeeping.
Is there a free trial?
Yes — try LemonBooking free for 30 days with no card required. We help you set up your rooms, add-ons, deposits and pricing so you're not starting from a blank page.
Can organizers and our events team check availability on a phone?
Yes — LemonBooking runs in any web browser, so organizers can check whether a large space is free and your events team can review inquiries and deposits from a phone, tablet or laptop. There's no native app to install, and your team works from the same live availability whether they're at a desk or walking a client round the space.
Ready to take conference & function bookings online?
30 days free. No card required. We help you set up your rooms, add-ons, deposits and pricing so you're not starting from a blank page.
Related pages
For smaller rooms booked by the hour or on a recurring basis, see our room rental booking solutions.
Run several venues from one calendar, with per-site rooms, pricing and reporting.
Halls, rooms and recurring sessions for community centers and venues.