Conference centre & event space booking software.
Booking software for conference centres and large event venues: hire out plenary halls, breakout rooms and exhibition space online, with live availability, priced enquiries with delegate numbers, a deposit to hold the date and per-delegate add-ons for catering, AV and staging. LemonBooking prices each request and chases the balance, so your team can get on with running the conference.
A conference hall booking system with enquiry forms built in.
Publish a live calendar of every hall, breakout room and exhibition space so organisers can see the dates are open and send a conference booking enquiry online. Bigger events come in as a priced enquiry with the dates, hours and delegate numbers, ready for you to confirm the detail and turn into a quote — no double-booked halls, no back-and-forth to work out a price.
- Live availability for every conference hall, breakout room and exhibition space
- Enquiries arrive priced, with delegate numbers and the date checked
- Approve, decline or hold from your inbox in one click
Exhibitions, launches and gala dinners.
A conference centre earns between conferences too. Exhibitions, product launches, awards nights and gala dinners book through the same flow, with the dates, times and guest numbers in one request. LemonBooking handles each event from first enquiry to final balance, so every date in the diary is confirmed and paid up.
- One flow for exhibitions, launches, awards nights and dinners
- Capture the date, times, guest count and special requests
- Block out set-up and clear-down time around each event
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BlockedSet-up11:00–13:00
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Main eventLaunch event13:00–17:00
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BlockedClear-down17:00–18:30
Deposits, invoicing & payments.
An event booking system allowing deposits means you can take a payment to hold the date and collect the balance later. LemonBooking raises professional invoices automatically, takes card payments online, applies your cancellation rules and chases what's outstanding — so event hire doesn't create a second pile of bookkeeping.
- Take a deposit to hold the date, balance due closer to the day
- Automatic invoices with payment links and reminders
- Your own cancellation and refund rules applied automatically
- Hire total £960
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£240 paidDeposit · 25%Paid 14 Apr · holds the date
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£720 dueBalanceDue 2 May · reminder scheduled
Equipment & extras, priced as you go.
Let customers add AV and staging, catering, room layouts and extra furniture to an event in the same flow. Each add-on has its own stock count, so LemonBooking stops two events claiming the last PA system — and you can hire out display screens and other hardware as priced extras too.
- Stock counts stop add-ons being double-booked
- Charge per event, per delegate, per day — or leave it free
- Offer room layouts — theatre, cabaret, banquet — as options
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×1 £120AV & PA package2 of 3 available
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×1 £90Staging & lectern4 of 5 available
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×180 £1,440CateringPer delegate × 180
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Free —Banquet layoutFree · tracked only
Promote your rooms with a built-in website.
Sell the space before the enquiry even lands. Use the website editor to build photo-led pages for each conference hall and function suite, with capacities, layouts and hire rates — or embed the enquiry form in the site you already run. Every page and form meets WCAG accessibility standards.
- Drag-and-drop room pages with photos, capacities and pricing
- Embed the enquiry form straight into your current website
- WCAG-compliant room pages, calendar and enquiry form
<iframe src="https://yourvenue.com/rooms" width="100%" height="640" style="border:0" loading="lazy"> </iframe>
Customer review from Trustpilot
“It's a great system we use to manage room hires. The level of support has been fantastic, and continues to be so. They are super friendly and always willing to help with anything and will happily take on board any suggestions we have. The system is well laid out and easy to navigate and manage both administratively and as an end user.”
Frequently asked questions
Anything we haven't covered, drop us a line.
How much does conference room booking software cost?
Plans start at £195 a year for Bronze, billed annually. Your website, hosting and SSL are included, as are email support and the online help centre, and there are no set-up fees. Venues with more than eight bookable rooms pay a small extra charge for each, and ticketed events carry a fee per ticket; the pricing page sets out what each plan covers. Card fees, where you take card payments, go to the payment provider rather than to us.
Can we take a deposit to hold a date?
Yes — take a deposit online to secure the date and collect the balance later, on a schedule you set. LemonBooking sends the payment link, chases the balance automatically and shows you at a glance what's still outstanding.
Can customers add catering, AV and staging to a booking?
Yes — offer add-ons such as AV and staging, catering, room layouts and extra furniture. Each has its own stock count, so the system prevents double-booking, and you can charge per event, per delegate, per day or leave it free for planning.
Can we take enquiries as well as instant bookings?
Yes — choose per room. Breakout rooms can be booked instantly, while plenary halls and exhibition space can route through an enquiry form so you confirm the detail and quote before anything is committed.
Does it handle invoicing and card payments?
Yes — LemonBooking raises professional invoices automatically, takes card payments online and syncs the lot with Xero, QuickBooks and Sage, so event hire doesn't create a second pile of bookkeeping.
Is there a free trial?
Yes — try LemonBooking free for 30 days with no card required. We help you set up your rooms, add-ons, deposits and pricing so you're not starting from a blank page.
Can organisers and our events team check availability on a phone?
Yes — LemonBooking runs in any web browser, so organisers can check whether a large space is free and your events team can review enquiries and deposits from a phone, tablet or laptop. There's no native app to install, and your team works from the same live availability whether they're at a desk or walking a client round the space.
Ready to take conference & function bookings online?
30 days free. No card required. We help you set up your rooms, add-ons, deposits and pricing so you're not starting from a blank page. UK-based and GDPR compliant.
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