A complete booking system for community centers.
The community center booking system for online bookings, invoicing, payments and recurring renters — with a built-in website editor and tools to sell tickets. Built for the realities of community-center management: regular groups, mixed user types and charity reporting.
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BOOK-88625 May 26PendingPepperton LtdAiden Smith28 May 2609:00–10:00
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BOOK-88519 May 26ApprovedSarah MillsYoga for beginners4 Jun 264 Jun – 27 Aug 26
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BOOK-88419 May 26DeclinedMargaret Doyle40th birthday party13 Jun 2618:00–23:00
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BOOK-88318 May 26ApprovedABC YogaYoga for beginners3 Jun 263 Jun – 26 Aug 26
One calendar for every room you let.
A multi-room center often juggles a main hall, studios, meeting rooms and maybe even a cafe — all at once. Publish a live calendar that shows availability for each space side by side, so renters can see what's free and send a request that lands straight in your inbox. Bookings stay private by default; flip individual classes or events to public when you want visibility.
- Every room on one screen — spot double-bookings before they happen
- Block out dates for maintenance, cleaning and public holidays in seconds
- Embed the same calendar into your existing website (see below)
Bolt our booking engine onto your own site.
Plenty of community centers already have a website they're happy with. You can keep your website — and drop the calendar, booking form or facility list straight in via iframe, so visitors book without ever leaving your page. Developers can also pull live data from the REST API to power custom pages, a mobile app or even smart devices.
- Calendar, booking forms, facility info and events — each available as a paste-in iframe snippet.
- Branded with your site's fonts and colors.
- Read-only REST API with documented endpoints for bookings, payments, events and customers.
<iframe src="https://yourcenter.org/lb/calendar" width="100%" height="640" style="border:0" loading="lazy"> </iframe>
$ curl api.lemonbooking.com/v1/bookings/425 \ -H "Authorization: Bearer …" { "id": 425, "facility": "Main Hall", "start": "2026-06-12T19:00", "status": "confirmed" }
Need a new website?
We can help with that too.
Regular renters, handled.
A steady roster of regular renters keeps the lights on at most community centers — yoga every Tuesday, scout troops every Wednesday, the Rotary club on the first Monday of the month. Set each pattern once, and our community center booking software will generate all the calendar entries and invoices for the months ahead.
Flexible patterns
Weekly, every two weeks, monthly, every first Monday — the patterns most community centers actually use. Skipping a school-break Tuesday? Simply delete it from the sequence.
Flexible invoicing options
Bill monthly in arrears, per-occurrence, or once for the whole run — whichever your regulars prefer. One-off skips and changes only affect the relevant invoice.
Regular-renter profiles
Each regular group gets its own profile in the system — running total of sessions, outstanding invoices, contact for the lead. No more chasing through old emails.
A run sheet your duty team can follow.
Larger centers run on shift handovers. Print a clear run sheet of everything booked across every room this week, so whoever opens up, sets out chairs and locks up knows exactly what's on — without having to log in.
- One-page weekly PDF for the duty desk or staff-room wall
- Room-by-room times, contact details and setup notes
- Email it to the team automatically every week
| Day | Time | Room | Group | Notes |
|---|---|---|---|---|
| Mon | 9:30–11:00 | Main Hall | Yoga with Jess | Mats provided |
| Tue | 14:00–16:00 | Meeting Rm | Craft Group | 10 tables / 12 chairs |
| Thu | 10:00–12:00 | Main Hall | Retirees' Club | PA system on stage |
| Sat | 14:00–17:00 | Main Hall | Bryce party (retirement) | Bar tables out — stage left clear |
| Sun | 19:30–21:00 | Meeting Rm | Rotary | Coffee station out |
Generate invoices & collect payments.
Generate invoices automatically when a booking is approved, complete with your logo and sequential invoice numbers. Renters pay online using a link on the invoice — or by bank transfer if you prefer.
- Simple, clear layout with sales-tax details only when needed
- Add payment links so people can pay online
- Simple automated reminders for overdue invoices
- Works with Xero, QuickBooks, Sage and FreeAgent
Pepperton, GL2 4XY
| Description | Qty | Rate | Total |
|---|---|---|---|
|
Main Hall rental
Sat 14 Mar · 2–5pm · retirement party
|
3 hrs | $35.00 | $105105.00 |
Works with your bookkeeping software Works with the bookkeeping software you already use
Tiered rates for a mixed bag of renters.
A busy center rarely charges everyone the same. Residents pay one rate, non-residents and businesses another, partner organizations a third. Set up the booking groups once in our community center management software and the right price applies on every booking — no manual calculations, no awkward conversations.
- Add as many groups as you need — Resident, Non-resident, Charity, Partner org, Business.
- Set different prices for daytime and evening slots or weekday and weekend sessions.
- Customers see only the price that applies to them.
| Group | Mon–Fri day | Mon–Fri eve | Sat & Sun |
|---|---|---|---|
|
Resident
Lives in the local area
|
$25 | $30 | $38 |
|
Non-resident
From outside the area
|
$32 | $38 | $48 |
|
Business
Commercial renters
|
$48 | $56 | $68 |
A custom rate for an anchor tenant.
Some renters earn special terms — the preschool that block-books mornings all year, or a charity partner on a negotiated deal. Set a private rate that only that customer sees when they sign in, leaving your published prices untouched for everyone else.
- Override the group rate for one named renter.
- Only visible to that customer when they sign in.
- Add an end date to temporary rates.
- Applies to
- Main Hall · Mon–Fri 9am–12pm
- Effective
- From 1 Sep 2025 · Until 31 Aug 2026
- Visible to
- Cricklade Pre-school login only
Tech help without the jargon.
You may manage the center day to day, but you didn't sign up to be the IT department too. We configure your rooms, rates and groups with you at the start, then stay out of the way. Email us whenever something comes up and a real person replies within one or two working days.
- We'll handle the setup and configuration.
- Email support, 1–2 working day reply
- Self-serve help center, YouTube videos & written guides
- Screensharing for Gold-plan customers
Customer review from Trustpilot
“This system is incredible and manages not only our bookings but also the website with such ease it's a pleasure to work on. The system allows a great deal of flexibility and quite easy to navigate and learn.”
Frequently asked questions
Anything we haven't covered, drop us a line.
Can one community center booking system handle several rooms at once?
Yes — manage a main hall, studios and meeting rooms from a single calendar, each with its own capacity, rates and booking rules. Staff see every space side by side, and the system blocks clashes so two renters can't take the same room at the same time.
Can volunteers and board members have different access?
Yes — admin, editor and view-only roles cover the common cases. Every change is audit-logged so board members can see who approved, declined or invoiced each booking, without giving everyone full access.
How do recurring bookings work?
Define the pattern once — weekly, every two weeks, monthly or first Monday of the month — and LemonBooking generates the calendar entries automatically. Most regular renters are billed monthly, but you can also invoice weekly, quarterly, or simply all upfront. School breaks and canceled sessions are handled by removing individual dates, leaving the rest untouched.
Can we replace our website with LemonBooking?
Yes — the built-in website editor shares content with the booking system, so a facility's photo, capacity and price only need to be edited once. The website editor, SSL and web hosting are included with all subscription plans.
Can we run ticketed events too?
Yes — sell event tickets alongside facility rental. Trivia nights, concerts, fundraisers and holiday shows all run in the same platform, with QR-coded tickets and a guest list you can manage with a phone or laptop. See the ticketing module →
Does the community center booking system work on a phone?
Yes — there's no app to download. LemonBooking runs in any web browser, so the calendar, booking forms and admin all work on a phone, tablet or laptop. Duty staff can approve, decline or invoice a booking from the front desk or halfway across the building, whichever is handier.
Ready to try LemonBooking at your community center?
30 days free. No card required. We do the initial setup with you, so you're not left figuring everything out on your own.