Booking software that talks to your accounts.
Every invoice and credit note LemonBooking raises goes straight into your accounting software, with the customer records to match — then payment information comes back the other way to settle them. No double entry, no CSV files, no end-of-month catch-up.
- QuickBooks Online integration
- sales tax per line item
- Automatic reconciliation
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$185.00 XeroInvoice INV-1042John Smith · Main Hall
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$36.00 XeroInvoice INV-1041ABC Yoga · Studio
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−$25.00 XeroCredit note CN-018John Smith · refund
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ReconciledSumUp card paymentCard payment $36.00Matched to INV-1041 · ABC Yoga
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ReconciledSumUp card paymentCard payment $185.00Matched to INV-1042 · John Smith
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ReconciledACH bank transfer $60.00Matched to INV-1039 · Seniors Coffee
Stick with what you know
LemonBooking connects to QuickBooks Online, and we are a Xero certified integration as well, with a Sage integration alongside both. Invoices and credit notes are pushed out, payments come back in and match themselves to the right invoice automatically.
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QuickBooks
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The one most American venues already run. Invoices and credit notes land as QuickBooks transactions with your own customer records, chart-of-accounts codes and sales tax rates. Classes are matched by name, so bookings for different facilities stay separated in your accounts. Payments reconciled in QuickBooks are sent back to LemonBooking, so the invoice closes at both ends.
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Xero
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A certified integration. Invoices, credit notes and customer records go across as soon as they are issued, or a set number of days later if you would rather check them first. Tracking categories — per facility, event or renter — make your reports break down the way your board wants them. Once a payment is reconciled in Xero, it comes back to LemonBooking and the invoice is marked paid.
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Sage
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Send bookings, invoices and credit notes into Sage Accounting, with ledger accounts and sales tax rates mapped once and then left alone. Useful where an external bookkeeper or accountant already works in Sage — reconciled payments are sent back to LemonBooking, so you both see the same picture.
Available on
What actually syncs.
Here's what moves between the two systems, and which way each piece travels:
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Invoices & credit notes out
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Each invoice arrives with its line items intact — facility, date, hours and rate — against the right customer record. Cancel or refund a booking and a credit note follows automatically.
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Payments back in
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You reconcile payments in your accounting software the way you already do. That payment information is returned to LemonBooking automatically, so every booking shows its real payment status.
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Billing (GL) codes & tax rates
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Codes are applied per line item rather than per invoice, and so are sales tax rates and amounts. Room rental and catering can sit on the same invoice at different rates, coded to different accounts, and still balance.
Customer review from the Xero App Store
“The integration with Xero has saved us hours of manual inputting, with invoices, credit notes all moving across to be approved. The new feature of bulk invoicing has improved this even further.”
Works with your accounting software Works with the accounting software you already use
Explore more of LemonBooking
Where the invoices come from: bookings, recurring rentals, deposits and rates.
Card readers, smart locks, thermostats and QR code readers driven by the calendar.
Accounting integrations are included on Gold and an add-on on Silver.
Frequently asked questions
Anything we haven't covered, drop us a line.
Does this work with QuickBooks Online or QuickBooks Desktop?
QuickBooks Online. Invoices, credit notes and customer records sync across, and payments you reconcile in QuickBooks come back to LemonBooking so the invoice closes at both ends. There is no QuickBooks Desktop integration.
Do we have to enter anything twice?
No, and that is the whole point. An invoice raised against a booking arrives in your accounts with its line items intact — facility, date, hours, rate — against the right customer record. Cancel or refund the booking and a credit note follows automatically.
How are sales tax rates handled?
Sales tax is applied per line item rather than per invoice, and so are your billing codes. Room rental and catering can sit on the same invoice at different rates, coded to different accounts, and still balance at both ends.
Who reconciles the payments?
You do, in your accounting software, exactly as you do now. That reconciliation is sent back to LemonBooking automatically, so the booking shows its real payment status without anyone marking it off in two places.
What if our bookkeeper uses something else?
Every invoice, credit note and payment can be exported as a CSV, so an accountant working in something we do not connect to still gets the figures in a form they can import. The booking system does not dictate which one they use.