The functionality you need — in one place

All plans

Booking calendar

No more calls and emails back and forth to find suitable dates. Customers check the calendar to see what's available and make a booking request. Customers on the Silver and Gold plans have an integrated calendar while Bronze plan customers can connect a Google Calendar.

All plans

Booking request form

Customers can submit booking requests using this form. They are prompted to include details about their request including how they plan to use your facilities, how many people will be attending and whether they would like to hire additional equipment/services.

Make a test booking request

Track your bookings

You can keep track of all your booking requests and bookings in the admin section. You can approve and decline booking requests, record your progress on each booking with tasks and see which bookings are ready to be invoiced.

Booking
1005 Jane Cooper
1004 Cody Fisher
1003 Esther Howard
1002 KW Solutions Ltd
1001 Jenny Wilson Yoga
All plans

Email templates

Save time when replying to booking requests by selecting from a collection of email templates. For example, you can create different templates for approving one-off and repeat bookings, declining booking requests, sending invoices and recording payments.

Email templates

Subject Options
Approval for Booking
Booking approval
Invoice for booking
Payment received
Regular user booking
Decline a booking request
All plans

Invoice

#

£

 

Invoice total
0
VAT in total
0
Amount due
0
Silver
Gold

Invoices

Generate an invoice for a booking with just a few clicks. The system will auto-fill the customer's billing address, your payment information and details about their booking. You can also generate custom invoices where you choose exactly what to invoice for. This could be for additional equipment or services not covered by the booking system.

Online payments

Use the easy setup guide to connect your online payment provider (Stripe, PayPal etc.) to take seamless online payments from your customers. Set a payment limit to avoid transaction fees on high value bookings.

Silver
Gold

Page options

Website editor > Add page
All plans

Add pages to your website

LemonBooking has a customisable website editor (CMS) which allows you to take complete control of your website. Make your venue stand out by customising the look and feel of the booking system. Use the website editor to add pages, change layouts, customise the design and add photos of your facilities.

Manage documents

Keep track of all your documents and policies in one place using the document manager. You can also choose whether each document should be attached to emails you send from the system.

Documents

Name Options
Conditions of hire (2021)
PDF file (88 KB)
COVID risk assessment
PDF file (152 KB)
Conditions of hire (2020)
DOCX file (47 KB)
All plans

Support your community

Use LemonBooking to promote your community activities & events, highlight local businesses and keep everyone up to date with your latest news. Connect Facebook & Instagram to reach more people.

Little Fishes

Little Fishes 🐠

Last updated at 08:55 on 24 February 2021
Share on Facebook Share to Twitter

Every Thursday (term time) from 9.30-11.30am for parents and toddlers. Come along, play and meet new friends. Volunteer run group, small charge expected to help with running costs.

9 North Road, London, LO1 2DN
Thursdays at 9:30am
Jane Smith
0203 123 4567
All plans

Facilities

Upload photos and descriptions for your facilities to show people what they can hire. Set the capacity and add attributes (e.g. width, length, ...) for each facility to help people find the perfect match. It's also possible to register private facilities which can only be booked by admins.

Pepperton Community Hall

Main Hall

A 100 square metre main hall with entrance lobby, toilets, a well-equipped kitchen and separate storage facilities. Suitable for community groups, clubs, and larger gatherings such as family parties, presentations and meetings. Max. 110   £10.00 - £18.00 p/h
All plans

Equipment & services

Admin > Facilities > Add resource
Leave blank for unlimited
All plans

Equipment & services

Offer equipment and services for hire to your customers when they make a booking request. These can be paid or free extras such as WiFi, a cleaning service, a projector, tables and chairs and so forth.

Locations

Name
Pepperton Community Hall
Primary location
Joseph Stewart Hall
Gold

Multiple locations

If you're running a large community centre or organisation, you may wish to manage several locations from the same booking system. This functionality is included in our Gold Plan.

Pricing

The system can automatically calculate booking prices using a range of pricing rules. Set prices for each customer group (residents, charities, etc.), for different days and times, for specific time slots and much more.

Morning
Evening
Mon
£10.00 p/ hour
Same price all day
Tue
£10.00 p/ hour
Same price all day
Wed
£10.00 p/ hour
Same price all day
Thu
£10.00 p/ hour
Same price all day
Fri
£18.00 p/ 2 hours
Noon until 18:00
£90.00 p/ 6 hours
18:00 until Midnight
Sat
£180.00 all day hire
7am until Midnight
Sun
£16.00 p/ hour
9am until Noon
£18.00 p/ hour
Noon until 19:00
Silver
Gold

Fees, discounts & deposits

Name
Refundable booking deposit
COVID-19 discount
Silver
Gold

Fees, discounts & deposits

In addition to price rules, you can also have the system automatically apply fee, discount and deposit rules for different booking requests. For example — all "Party" requests require a £50 deposit or that all "Charity" bookings should receive a 20% discount.

Customer accounts

You can register both people and groups/businesses as customers in LemonBooking. Group accounts can be assigned to multiple users where each user has a specific role (e.g. bookings, billing, etc.).

ABC Yoga

Name Options
Esther Howard
View-only account
Cody Fisher
Standard account
All plans
Tuesday, 3 May 2022
Continues until: No end date
Gold

Auto repeat bookings

With the Gold plan, you can set regular bookings to repeat automatically until they are cancelled. This can be combined with any repeat pattern supported by the system (every week, every fortnight, every day, every weekday, 1st Monday of the month, 4th Friday of the month etc.). You can also set up exceptions for holidays, sickness, cancellations etc..

The Silver plan allows you to book automatically up to one year in advance and also gives you access to all the repeat patterns.

Free

News module

This module activates a blog for your site which you can use to highlight groups & classes, promote community events and support local businesses
This module is ready to be installed
All plans

Modules & integrations

Extend and customise the functionality available in the different plans using modules. These can be installed as and when you need them. Examples include a news module to help you share local events and activities, a links module for sponsors, a photo gallery module and an SEO module. You can also integrate with Stripe, PayPal, Xero, Sage, Quickbooks and more.

Branding

Customers on the Gold Plan can have the system customised to match their brand guidelines.

LOGO PREVIEW
Image files only. Max 1024 KB
Colour 1
Colour 2
Colour 3
Gold
HTTP/1.1 200 OK
Content-Type: application/vnd.api+json
{
"data": [{
"type": "bookings",
"id": 1001,
"attributes": {
"reference": "BOOK-1001",
"status": "approved",
"participants": 40,
"cost": 1000,
"created_at": "2021-01-07T11:36:29",
"updated_at": "2021-02-22T15:45:28"
},
"relationships": {
"customer": {
"data": { "id": 462, "type": "group" }
}
}
}]
}
Gold

API access

LemonBooking integrates with well known payment providers (e.g. Stripe) and accounting tools (e.g. Xero) out of the box. With the Gold Plan, it's also possible to make custom integrations to other third party tools and websites using the API.

contact@lemonbooking.com

Sales and general enquiries

DK-41622148

Company number

Tectonic Software ApS
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