Room & resource booking software for libraries.
A library booking system for every space and resource your library offers — meeting and exhibition spaces, study rooms, computers, print services and AV kit. Configurable for the realities of public-library bookings, accessible to every patron, and built to take payment online.
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BOOK-512Tue 12 MayPendingMeeting Room 2Local history society
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BOOK-511Mon 11 MayApprovedExhibition SpaceSchools art display
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BOOK-510Mon 11 MayApprovedStudy Pod 3M. Okafor
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BOOK-509Sun 10 MayApprovedComputers × 6Coding club
- PREVENT check
- Public liability insurance
- Room layout confirmed
Every space & resource, together.
From meeting and conference rooms to exhibition spaces, study pods, computers, print services and AV kit — manage it all in one place. Each resource also carries its own stock count, so LemonBooking stops two bookings claiming the last projector.
- Meeting rooms, exhibition spaces, study pods and Business & IP Centre facilities.
- Equipment and services — computers, print, AV.
- Charge per session, per person, per day — or track free use by staff or department for reporting.
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2 free nowConference roomsMeeting & conference rooms4 rooms
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In useExhibition spaceBooked · schools art display
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4 free nowStudy pods6 pods
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7 free nowPublic computers12 machines
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AvailableAV & print servicesProjector, PA, large-format print
Built for the way libraries actually take bookings.
Add the questions a public library needs to ask — room layout, public liability insurance, PREVENT checks — right onto the booking form, and require them before a booking is confirmed. Everything's captured in one place, and the whole booking and payment flow is WCAG compliant.
- Add your own questions for layout, insurance etc.
- Make checks mandatory before approving bookings.
- WCAG-compliant calendars and booking forms.
- Room layout
- Boardroom · 20 seats
- Public liability insurance
- insurance.pdf
- PREVENT check
- Complete
- Booking group
- Community · not-for-profit
A price, a tax rate and a way to pay for every kind of user.
Library staff book for free. Council departments are tax-exempt and pay by cost code. Charities get a reduced rate; commercial customers pay full price and VAT. LemonBooking can handle all this for you.
- Unlimited price tiers and VAT rates per booking group.
- Cost codes for internal departments, invoices for large organisations.
- Card payment for the public, via the providers you already use — Civica, Access PaySuite, Pay360, etc.
| Group | Rate / hr | VAT | Pays by |
|---|---|---|---|
| Library staff | Free | — | Internal |
| Council department | £15 | Exempt | Cost code |
| Charity / community | £24 | +20% | Invoice |
| Commercial | £45 | +20% | Card |
Works seamlessly with the payment providers you already use
Drops into your library or council website.
Keep the website you have — just embed the calendar and booking form with a few lines of code, and link straight to room info and pricing. Works on any TLD, including .gov.uk domains.
- Paste-in iframe codes that inherit your site's style.
- Embeds cleanly into .gov.uk and council subdomains.
- WCAG-compliant calendar and booking form.
- REST API on the Gold plan, plus custom integrations.
<iframe src="https://library.gov/rooms" width="100%" height="640" style="border:0" loading="lazy"> </iframe>
$ curl api.lemonbooking.com/v1/rooms/4 \ -H "Authorization: Bearer …" { "room": "Meeting Room 2", "today": 2, "next_free": "14:00" }
Equal access to every space, for every library user.
A library is for everyone, so booking a room or a computer can't depend on the patron's eyesight, dexterity or the device in their hand. The calendar, booking form and event pages LemonBooking produces all meet WCAG 2.1 AA — so a reader using a screen reader at a public terminal can self-serve as easily as one booking from their own phone, and your library meets its Public Sector Bodies (Websites and Mobile Applications) Accessibility Regulations 2018 obligations without bolt-on plug-ins or paid audits.
- Bookable by keyboard alone, for patrons who can't use a mouse.
- Reads cleanly on the screen readers and assistive tech at public terminals.
- High-contrast text that stays legible when a reader zooms right in.
- Plain, clearly flagged error messages when a booking won't go through.
- An accessibility statement you can publish alongside the council's.
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Pass2.1.1 KeyboardPatrons can book using only a keyboard
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Pass1.4.3 Contrast (Minimum)Legible at 4.5:1, even on tired terminal screens
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Pass3.3.1 Error IdentificationBooking errors spelled out in plain text
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Pass4.1.2 Name, Role, ValueEvery control announced to assistive tech
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Pass2.4.7 Focus VisibleA visible focus ring tracks where you are
Room hire income, at a glance.
The reporting dashboard gives you occupancy rates and income data for every room and resource — so you can show how the space is used, justify the service and decide where to invest.
- Occupancy by room, resource and time slot.
- Income by group, including internal use for planning.
- Export to CSV or PDF to share with colleagues.
Customer review from the Xero App Store
“We use LemonBooking across four organisations: a community centre in South East London, a community centre and library in Kent, a village hall in Lincolnshire, and a dog paddock, and it handles them all brilliantly. The booking system is clean and easy for hirers to use, and the back-end management tools give us real control over rooms, sessions, and availability.”
Patron data, kept safe.
Every room booking and study-pod reservation ties back to a named patron, so that personal data has to be looked after properly. LemonBooking keeps your data in a UK data centre, is GDPR compliant and Cyber Essentials certified, and is registered with the ICO.
Don't just take our word for it — read our reviews on Trustpilot.
Frequently asked questions
Anything we haven't covered, drop us a line.
Can we book rooms and equipment in the same system?
Yes — manage every space and resource together: meeting, conference and exhibition spaces, study rooms, computers, print services and audio-visual equipment. Each resource has its own stock count, so nothing gets double-booked.
Can the booking form capture library-specific information?
Yes — add custom questions to the booking form to capture room layout, public liability insurance and PREVENT checks, and require them before a booking can be confirmed.
Can we set different prices and tax rates for different users?
Yes — set unlimited pricing tiers and tax rates per booking group: free for library staff, tax-exempt for council departments and full price for commercial customers, with each booker seeing only the rate that applies to them.
Can internal departments pay by cost code instead of card?
Yes — offer different payment methods per group: a cost-centre code for internal departments, payment by invoice for larger organisations, and card payment for the public.
Is the booking calendar accessible and embeddable?
Yes — both the calendar and booking form are WCAG compliant and can be embedded into your existing library or council website with a few lines of code.
Does it work on mobile for staff and patrons?
Yes — LemonBooking runs in any web browser, so staff can manage rooms and resources from the desk on a tablet or computer, and patrons can book a study room or meeting space from their phone. There's no native app to install or update; staff and patrons can add a home-screen shortcut for quick access.
Ready to take library room bookings online?
30 days free. No card required. We'll work with you to set up your rooms, resources and pricing, so you can start testing the system right away.
Related pages
For library meeting rooms hired out to community groups and local businesses.
Same platform, scaled for councils running multiple public spaces.
Calendar, booking forms, invoices and payments — in one place.