Booking software that talks to your accounts.
Every invoice and credit note LemonBooking raises goes straight into your accounting software, with the customer records to match — then payment information comes back the other way to settle them. No double entry, no CSV files, no end-of-month catch-up.
- Xero certified integration
- VAT per line item
- Automatic reconciliation
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£185.00 XeroInvoice INV-1042John Smith · Main Hall
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£36.00 XeroInvoice INV-1041ABC Yoga · Studio
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−£25.00 XeroCredit note CN-018John Smith · refund
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ReconciledSumUp card paymentCard payment £36.00Matched to INV-1041 · ABC Yoga
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ReconciledSumUp card paymentCard payment £185.00Matched to INV-1042 · John Smith
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ReconciledBACS bank transfer £60.00Matched to INV-1039 · U3A Coffee
Stick with what you know
LemonBooking is a Xero certified integration, but we also have integrations for QuickBooks, Sage and FreeAgent. Invoices and credit notes are pushed out, payments come back in and match themselves to the right invoice automatically.
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Xero
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Our certified integration, and the one most venues run. Invoices, credit notes and customer records go across as soon as they are issued, or a set number of days later if you would rather check them first. Tracking categories — per facility, event or hirer — make your reports break down the way your committee wants them. Once a payment is reconciled in Xero, it comes back to LemonBooking and the invoice is marked paid.
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QuickBooks
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Invoices and credit notes land as QuickBooks transactions with your own customer records, nominal codes and VAT rates. Classes are matched by name, so bookings for different facilities stay separated in your accounts. Payments reconciled in QuickBooks are sent back to LemonBooking, so the invoice closes at both ends.
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Sage
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Send bookings, invoices and credit notes into Sage Accounting, with ledger accounts and VAT rates mapped once and then left alone. Useful where an external bookkeeper or accountant already works in Sage — reconciled payments are sent back to LemonBooking, so you both see the same picture.
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FreeAgent
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Free with several UK business bank accounts, which makes it a common choice for smaller venues. Invoices, credit notes and customer records sync the same way as the rest, with no extra bookkeeping subscription to pay for. Payments reconciled in FreeAgent are sent back to LemonBooking to close the invoice off.
Available on
No accounting software? Connect your bank instead.
Plenty of venues keep their books in a spreadsheet, and that's fine. Link your bank account with Open Banking and LemonBooking reads the transactions in read-only, matches BACS payments to the invoices that are waiting on them and marks them paid.
- Read-only access — no payments can be taken
- Incoming transfers matched to open invoices
- Works with most UK and Irish banks
- Quickly see which invoices need chasing
Available on
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MatchedBACS £60.00U3A COFFEE MORNING · ref INV-1039
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MatchedBACS £36.00ABC YOGA · ref INV-1041
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ReviewBACS £120.00J SMITH · no reference
What actually syncs.
Here's what moves between the two systems, and which way each piece travels:
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Invoices & credit notes out
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Each invoice arrives with its line items intact — facility, date, hours and rate — against the right customer record. Cancel or refund a booking and a credit note follows automatically.
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Payments back in
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You reconcile payments in your accounting software the way you already do. That payment information is returned to LemonBooking automatically, so every booking shows its real payment status.
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Billing (nominal) codes & tax rates
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Codes are applied per line item rather than per invoice, and so are VAT rates and amounts. Room hire and catering can sit on the same invoice at different rates, coded to different accounts, and still balance.
Customer review from the Xero App Store
“We have been using Lemon Booking system for a couple of years now and find it really flexible and easy to use. With 7 hireable spaces at any one time it has been a great asset for us. The fact that we can synch the invoices to Xero has been a huge bonus. Thoroughly recommended.”
Works with your accounting software Works with the accounting software you already use
Explore more of LemonBooking
Where the invoices come from: bookings, recurring hires, deposits and rates.
Card readers, smart locks, thermostats and QR code readers driven by the calendar.
Accounting integrations are included on Gold and an add-on on Silver.
Frequently asked questions
Anything we haven't covered, drop us a line.
Which version of the accounting software do we need?
Any current cloud plan of Xero, QuickBooks, Sage or FreeAgent will do. The connection is made once from the Modules page in your system and does not need anything installed.
Do we have to enter anything twice?
No, and that is the whole point. An invoice raised against a booking arrives in your accounts with its line items intact — facility, date, hours, rate — against the right customer record. Cancel or refund the booking and a credit note follows automatically.
How are VAT rates handled?
VAT is applied per line item rather than per invoice, and so are your billing codes. Room hire and catering can sit on the same invoice at different rates, coded to different accounts, and still balance at both ends.
Who reconciles the payments?
You do, in your accounting software, exactly as you do now. That reconciliation is sent back to LemonBooking automatically, so the booking shows its real payment status without anyone marking it off in two places.
What if our bookkeeper uses something else?
Every invoice, credit note and payment can be exported as a CSV, so an accountant working in something we do not connect to still gets the figures in a form they can import. The booking system does not dictate which one they use.