Booking software that talks to your accounts.

Every invoice and credit note LemonBooking raises goes straight into your accounting software, with the customer records to match — then payment information comes back the other way to settle them. No double entry, no CSV files, no end-of-month catch-up.

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Xero certified integration
VAT per line item
Automatic reconciliation

1. Invoices & credit notes out

Pushed nightly · today, 03:00

3 sent

Invoice INV-1042

John Smith · Main Hall

£185.00 Xero
Invoice INV-1041

ABC Yoga · Studio

£36.00 Xero
Credit note CN-018

John Smith · refund

−£25.00 Xero

2. Payment info in

Auto-matched to invoices · today, 09:14

3 matched

SumUp card paymentCard payment £36.00

Matched to INV-1041 · ABC Yoga

Reconciled
SumUp card paymentCard payment £185.00

Matched to INV-1042 · John Smith

Reconciled
BACS bank transfer £60.00

Matched to INV-1039 · U3A Coffee

Reconciled

Stick with what you know

LemonBooking is a Xero certified integration, but we also have integrations for QuickBooks, Sage and FreeAgent. Invoices and credit notes are pushed out, payments come back in and match themselves to the right invoice automatically.

Xero

Our certified integration, and the one most venues run. Invoices, credit notes and customer records sync in real time, with tracking categories — per facility, event or hirer — so your reports break down the way your committee wants them. Once a payment is reconciled in Xero, it comes back to LemonBooking and the invoice is marked paid.

Read about the Xero certification →

QuickBooks

Invoices and credit notes land as QuickBooks transactions with your own customer records, nominal codes and VAT rates. Classes are matched by name, so bookings for different facilities stay separated in your accounts. Payments reconciled in QuickBooks are sent back to LemonBooking, so the invoice closes at both ends.

Sage

Send bookings, invoices and credit notes into Sage Accounting, with ledger accounts and VAT rates mapped once and then left alone. Useful where an external bookkeeper or accountant already works in Sage — reconciled payments are sent back to LemonBooking, so you both see the same picture.

FreeAgent

Free with several UK business bank accounts, which makes it a common choice for smaller venues. Invoices, credit notes and customer records sync the same way as the rest, with no extra bookkeeping subscription to pay for. Payments reconciled in FreeAgent are sent back to LemonBooking to close the invoice off.

Available on

Silver Gold

No accounting software? Connect your bank instead.

Plenty of venues keep their books in a spreadsheet, and that's fine. Link your bank account with Open Banking and LemonBooking reads the transactions in read-only, matches BACS payments to the invoices that are waiting on them and marks them paid.

Read-only access — no payments can be taken
Incoming transfers matched to open invoices
Works with most UK and Irish banks
Quickly see which invoices need chasing

Available on

Bronze Silver Gold

Bank transactions

Read-only · refreshed today, 07:00

2 matched

BACS £60.00

U3A COFFEE MORNING · ref INV-1039

Matched
BACS £36.00

ABC YOGA · ref INV-1041

Matched
BACS £120.00

J SMITH · no reference

Review

What actually syncs.

Here's what moves between the two systems, and which way each piece travels:

Invoices & credit notes out: Each invoice arrives with its line items intact — facility, date, hours and rate — against the right customer record. Cancel or refund a booking and a credit note follows automatically.
Payments back in: You reconcile payments in your accounting software the way you already do. That payment information is returned to LemonBooking automatically, so every booking shows its real payment status.
Billing (nominal) codes & tax rates: Codes are applied per line item rather than per invoice, and so are VAT rates and amounts. Room hire and catering can sit on the same invoice at different rates, coded to different accounts, and still balance.

“We have been using Lemon Booking system for a couple of years now and find it really flexible and easy to use. With 7 hireable spaces at any one time it has been a great asset for us. The fact that we can synch the invoices to Xero has been a huge bonus. Thoroughly recommended.”

Shelley (Venue manager)