Hire out your meeting rooms & spaces.
A room hire booking system for your meeting rooms: publish real-time availability, take hourly and recurring room hire requests online, and apply the right rate to every booking automatically. LemonBooking checks each request for clashes and shows you how busy every room is — so your team can get on with running the place.
Real-time availability, booked by the hour.
A room booking system for venues that lets people pick a room, choose their hours and book themselves in. LemonBooking works out the charge from your rates and blocks any slot that's already taken — so the calendar stays accurate and you're not fielding clashes by email.
- Hourly slots priced and clash-checked the moment they're requested.
- Approve, decline or hold from your inbox in one click.
- Built-in repeat patterns for regular weekly bookings.
Recurring room hire, set once and forgotten.
Plenty of meeting rooms run on regulars — the team that takes the same slot every Tuesday, the partner organisation in monthly. Set the pattern once and LemonBooking generates the whole run of bookings, then invoices each regular on a monthly or quarterly cycle — so a standing weekly hire never has to be keyed in twice.
- Weekly, fortnightly or monthly patterns, with one-off skip dates.
- Invoice each regular monthly, quarterly or per booking — your call.
- Each regular hirer keeps a running total of sessions and invoices.
Embed the calendar, or pull room data into your own systems.
Paste the live room booking calendar straight into your intranet or website with a few lines of code, in your own colours. Then use the documented REST API to read availability and bookings into the tools your team already runs — a desk-booking screen, a facilities dashboard, your own reporting. The API is free on Gold, £1 per month on Bronze and Silver.
- Paste-in iframe codes — WCAG compliant, your own branding.
- REST API to read live availability and bookings into your systems.
<iframe src="https://yourvenue.com/rooms" width="100%" height="640" style="border:0" loading="lazy"> </iframe>
$ curl api.lemonbooking.com/v1/rooms/2 \ -H "Authorization: Bearer …" { "room": "Meeting Room 1", "today": 3, "next_free": "13:00" }
Which rooms earn their keep?
The reporting dashboard gives you performance at a glance — occupancy rates and revenue for every room, so you can see what's busy, what's quiet and where to nudge your pricing.
- Occupancy rates per room and per time slot.
- Revenue by room, customer and date range.
- Export to CSV or schedule monthly email report.
Invoice the hire, take the payment online.
Raise a professional invoice for every booking automatically — a single hour, a full day or per month for a regular booking — and let hirers pay online by card or Direct Debit. Each invoice syncs with the accounting package you already use, so the bookkeeping is done by the time the room's been used.
- Automatic invoices for one-off, daily and recurring bookings.
- Stripe, GoCardless, SumUp and more for payments.
- Syncs with Xero, QuickBooks, FreeAgent and Sage.
- INV-1142 £180.00
- INV-1143 £90.00
- CN-78 −£20.00
- INV-1142 Paid
- INV-1143 Unpaid
- CN-78 Credit note
Works with your bookkeeping software Works with the bookkeeping software you already use
Customer review from Trustpilot
“I am the Chair of a Community Centre open 7 days a week, hiring 9 rooms and with a footfall of about 2,000 people a week. I wanted to streamline our room booking system which consisted of 365 word documents, 1 for each day. Having a background in IT management I carried out a full review of a number of packages before shortlisting 3 to trial. Following this trial I decided to proceed with Lemon and have not been disappointed.”
Room data you can trust to stay private.
Every room booking, hirer record and payment is held in a UK data centre on GDPR-compliant, Cyber Essentials certified systems, and we're registered with the ICO.
What venue managers say — read our reviews on Trustpilot.
Frequently asked questions
Anything we haven't covered, drop us a line.
What is a room booking system?
A room booking system lets people see which rooms are free and reserve one online, while you manage every booking from one calendar. LemonBooking publishes real-time availability, takes hourly and recurring room hire requests, prices them by your rates and reports on how each room is used.
Can people check availability and book a meeting room online?
Yes — publish a live calendar of every meeting room so visitors see what's free by the hour and send a booking request. LemonBooking prices it on your rates and checks it against existing bookings, so requests land in your inbox already costed and clash-free.
Can we set up recurring or weekly room bookings?
Yes — set the pattern once (weekly, fortnightly, monthly) and LemonBooking generates the calendar entries and invoices for the whole run, with one-off skip dates for bank holidays and closures. Bill each regular monthly, quarterly or per booking, whichever suits. Ideal for regular users holding the same slot each week.
Can we add the room booking calendar to our existing website?
Yes — paste the live calendar and booking form into your current website with a few lines of code, in your own colours. Both are WCAG compliant, and a documented REST API is available on every plan — free on Gold, £1 per month on Bronze and Silver.
Can we charge different room hire rates for different customers or time slots?
Yes — set unlimited pricing tiers per booking group or per slot. Members, businesses and partner organisations can each have their own rate, with different weekday, evening and weekend prices — so the right hire charge applies automatically every time.
Can we have rooms that are only available for staff to book?
Yes — keep a room off the public booking calendar and reserve it for internal use only. Your admins and staff book it from the back office, but the public never see it and can't request it. Useful for staff workspaces, an internal meeting room, or a space you only let out selectively.
Can staff manage room bookings from a phone or tablet?
Yes — LemonBooking runs in any web browser, so hourly room hire works the same on a phone, tablet or laptop, with nothing to install. There's no native app to download; pin the booking page to a browser tab and hirers can check availability and book a slot themselves, round the clock, without going through you.
Ready to take your room bookings online?
30 days free. No card required. We help you set up your rooms, add-ons and pricing so you get off to a good start.
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